Job Description

Job Description

Job Description

Job Summary:

We are seeking a full-time highly organized and adaptable Administrative Assistant to support day-to-day operations. This role requires strong communication, time management, and problem-solving skills, along with the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Office Support: Ensure the Executive Director and staff have necessary resources and supplies to meet organizational goals.
• File & Document Management: Maintain organized office and Board records; draft, transcribe, and prepare correspondence and reports.
• Team Oversight: Provide clear instructions, prioritize tasks effectively, and demonstrate supervisory and managerial capability.
• Communication & Technical Skills: Apply strong spelling, writing, and computer skills in daily tasks.
• Information Management: Efficiently gather, process, store, and retrieve various types of information.

Key Skills:

• Communication: Excellent verbal and written communication for working with internal teams and external clients.
• Organization: Ability to manage schedules, prioritize tasks, and keep records organized.
• Technical Proficiency: Skilled in Microsoft Office (Word, Excel, PowerPoint), email systems, and calendar tools.
• Interpersonal Abilities: Strong relationship-building and customer service skills.
• Flexibility: Comfortable adjusting to shifting priorities and deadlines.
• Attention to Detail: Accuracy in data entry and document preparation.
• Time Management: Efficiently manage workload and meet deadlines.
• Problem Solving: Capable of identifying issues and implementing effective solutions.

Qualifications:

• Education: High School Diploma or GED required; Associate’s or Bachelor’s degree in Business, Education, or Communications preferred.
• Experience: Previous administrative, clerical, or customer service experience is a plus. Familiarity with data entry, scheduling, and handling correspondence is highly valued.
• Industry Knowledge: Must have knowledge or experience working with a non-profit organization. 

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