Executive Assistant to CEO Job at C-SUITE ASSISTANTS, West Palm Beach, FL

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  • C-SUITE ASSISTANTS
  • West Palm Beach, FL

Job Description

Job Description

Executive Assistant to CEO, Senior Healthcare Services Facility, West Palm Beach, Florida

Our client, a high- end senior healthcare services facility is looking for an Executive Assistant to support and be a true “right hand” to the CEO. The ideal candidate has 5+ years as an Executive Assistant in the C-Suite and has managed and coordinated board meetings. The candidate must be flexible and adaptive in a dynamic environment, be detail-oriented with strong project management skills. This is a 5 day in the office role assuring the Executive Assistant is the point person for the CEO’s direct reports.

About the Job

  • Manage the CEO’s calendar; schedule appointments, and coordinate and prioritize meeting schedules.
  • Manage complex travel arrangements including detailed itineraries.
  • Coordinate and prepare for board meetings, including agendas, presentation preparations, material distribution and note taking.
  • Prioritize inbox and craft emails and other correspondence on the CEO’s behalf
  • Track and follow up on action items and project initiatives for leadership team and external contacts, board members.
  • Help plan special events, make reservations for lunches, dinners
  • Ad hoc projects; some personal work

About You

  • 5+ years supporting a C-Suite executive
  • Bachelor’s degree
  • Administrative experience working with a Board of Directors
  • Proactive with a take initiative mindset
  • Very organized and detail-oriented with great project management skills
  • Excellent Microsoft Office Suite skills
  • Strong communicator with a collaborative, team- oriented mindset
  • Exceptional writing skills
  • Discreet, and trustworthy
  • A warm engaging personality that likes to make sure everything is done with a ‘high touch” mentality.

Job Tags

Work at office, Flexible hours,

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