Job Description

Job Description

Job Description

Location: Evanston, IL

The Evanston Public Library is seeking a Facilities Manager to oversee the effective operation of the Maintenance Department and ensure that the library facilities are safe, compliant and well-maintained for public use. Key responsibilities include supervising staff, managing maintenance operation, coordinating with the City of Evanston's resources and programs including Facilities and Fleet Management (FFM), overseeing construction projects, and liaising with external vendors and contractors. This position works closely with city officials and library staff at all levels of the organization. The Facilities Manager also has significant contact with contractors, consultants, outside vendors and dealers to resolve problems and improve construction and maintenance methods. The Facilities Manager also will work collaboratively with the city government staff and external sub/contractors (depending on projects) to troubleshoot and resolve issues.

In support of our talented staff, the Evanston Public Library offers the following benefits:

• Generous vacation time along with general holidays, floating holidays and sick time
• 457 Retirement Plan
• IMRF Pension Plan
• Medical (PPO and HMO), prescription plan, dental and vision plans
• Flexible Spending Account (FSA)
• Life Insurance (additional Life Insurance available)

Employees are eligible to enroll within the first 31 days after hire date.

Salary Range: $107,185.33 to $133,995.47. Salary offered will be based on level of experience, skillsets and educational background.

Hours: Monday - Friday, 9:00 a.m. - 5:30 p.m. primarily (40 hours per week). Position may require flexibility with working schedule.

Position Overview

Team Leadership and Staff Supervision:

• Supervise, mentor and support Assistant Facilities Manager and Library Maintenance/Safety Team. Provide oversight of library's safety operation in collaboration with AFM.
• Lead and coordinate the Library Maintenance Team to maintain facilities, manage construction projects and oversee external vendor partnerships.
• Recruit, train and mentor team members to foster professional development and collaboration.
• Administer disciplinary actions as needed in consultation with the Executive director.

Project and Vendor Management:

• Act as project manager for library construction and maintenance projects, ensuring compliance with specification and timelines.
• Oversee vendor selection and relationship management, monitoring performance and adherence to agreements.
• Coordinate capital improvement projects with the City's Bureau of Capital Planning and Engineering (CPE) and Fleet and Facilities Management (FFM).

Facility Maintenance and Compliance:

• Develop and implements preventative maintenance schedules and procedures for all library systems, including but not limited to carpentry, masonry, electrical, HVAC and plumbing.
• Manage and utilizes technical systems, such as Computerized Maintenance Management Software (CMMS) and oversee the operation of janitorial, fire, elevator, boiler and other building systems.

Financial Management, Reporting and Planning:

• Collaborate with the Executive Director to develop and manage operational and capital budgets, adjusting as needed to align expenses with budgetary constraints.
• Develop and maintain a master facilities plan in collaboration with board members, committees and task forces.

Safety and Emergency Response:

• Collaborate with the Safety Manager to conduct safety training and emergency preparedness drills for staff.
• Serve as primary contact for facility-related emergencies during non-work hours, providing coverage as needed.

Minimum Requirements:

• High School diploma/GED or bachelor's degree preferred. (Business, Management, Project Management, Facilities Management or related fields).
• Three (3) years of progressive experience in facilities management or project management in a construction field.
• Two (2) or more years of experience working in a managerial role with supervisory, hiring and performance management responsibilities.
• Valid driver's license and a safe driving record.
• Available to work a schedule that can include weekends, evenings and holidays; able to be on call and respond as needed to facilities related emergencies.

Preferred Qualifications:

• Demonstrated ability to lead and supervise a team effectively; prior union environment experience preferred.
• Strong communications skills, both verbal and written, with the ability to engage effectively with patrons, partner organizations, Library Board, staff and community members.
• Familiarity with OSHA regulations and relevant facilities management equipment.
• Proficiency in facilities management software and workplace technologies, including Microsoft Office Suite, Google Suite, intranet, hand-free communication devices (Vocera), and CCTV surveillance software.
• Ability to communicate effectively in English, both orally and in writing; multilingual proficiency is preferred but not required.

Physical Requirements of Work:

Medium to Heavy Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. Walking, standing, bending, climbing, manual labor. Frequent computer and device use. Required to work outside in ambient environment conditions.

Chosen candidates will be required to provide proof of licenses, certifications and education required for this position. Candidates will also be subject to qualify pre-employment processes, including medical examinations, drug/alcohol screening, employment verification, and criminal background checks.

The Evanston Public Library connects a community through learning, discovery and shared experiences, providing equitable access to resources, fostering personal growth, and creating spaces where everyone can belong, learn and connect. The library strives to ignite limitless possibilities, inspire bold ideas and empower every person to build a connected inclusive community.

The Evanston Public Library is an Equal Opportunity Employer. To apply for this position, please submit your resume by clicking the apply button.

Key Words: Facilities, Facility Mgt, Facility Mgr, Facility Supervisor, Facilities Supervisor, Maintenance Manager, Maintenance Mgr, Maintenance Supervisor, School Maintenance Supervisor, School Maintenance Mgr, School Maintenance Manager

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