Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Laboratory Services Assistant -Hofmann Ctr./NBC

Job Profile Title

Laboratory Services Assistant C

Job Description Summary

This position provides primary technical and business support for the functions of the Hofmann Research Center for Animal Reproduction.This position is located at the New Bolton Center in Kennett Square, PA which is approximately 33 miles outside of Philadelphia. Please note that no public transportation available to this location. Free on-site parking is available.

Job Description

Primary responsibilities include but are not limited to: patient admissions/discharges; billing; medical record upkeep; inventory management; equipment and instruments maintenance; assistance with clinical cases; laboratory sample processing; semen and embryo cryobank management; quarantine and healthcare program management; regulatory compliance assurance; and teaching support. Position located in Kennett Square, no public transportation available.

Job Responsibilities

* Hold patients for exams and procedures, such as ultrasound and fertility exams. Assist with semen collections in the breeding shed. Provide hands-on assistance to clinicians performing embryo transfers, trans vaginal follicle aspirations, and semen cryopreservation.

* Setup equipment and supplies in preparation for clinical exams and procedures. Clean, disinfect, and sterilize clinical and laboratory equipment. Maintain clinical and laboratory areas clean and organized. Oversee clinical and laboratory equipment maintenance and repairs.

* Manage semen and embryo cryobank. Prepare liquid nitrogen tanks for shipment and receive external tank shipments. Package straws under liquid nitrogen for storage. Refill large capacity liquid nitrogen storage tanks and freezer cylinder. Track sample storage and use and maintain electronic database. Prepare and send contracts annual updated contracts to clients.

* Review animal use guidelines and policies and ensure Hofmann Center compliance for regulatory inspections (IACUC/AAALAC/USDA). Maintain all appropriate animal and medication records, including controlled drugs. Ensure no expired drugs and medications are kept. Inspect facilities and report deficiencies. Oversee storage and disposal of hazard chemicals according to EHS guidelines.

* Manage quarantine and routine healthcare for Hofmann Center incoming and resident horses. Oversee Salmonella, parasite, and annual equine infectious anemia testing. Schedule and oversee routine farrier and dental care. Administer required vaccines and dewormers.

* Communicate with clients to book appointments, answer questions, provide estimates for services, provide contract and billing details, coordinate semen shipments, send and receive correspondence. Register new clients, admit/discharge patients, update medical records, enter charges, review/revise bills, and collect payment.

* Control supply inventory, including medication and controlled drugs. Order, receive, and stock supplies. Process purchase orders and prepare expense reports.

* Process clinical samples such as blood, urine, feces, semen, uterine and preputial swabs, and prepare submissions/shipments for laboratory testing.

* Assist teaching veterinary and veterinary technician students. Order equipment and supplies for teaching labs. Prepare for, assist with, and clean up after teaching labs. Review large animal reproduction practices to veterinary technician students.

* Other duties and responsibilities as assigned

Qualifications

Laboratory Services Assistant B: (1) High School Degree (or equivalent); (2) Minimum 1-2 years of experience working with customer service (e.g. office, veterinary clinic) AND working in a clinical or biology laboratory OR working with horses in a professional setting (e.g., stud farm, veterinary clinic, racetrack); (3) proficient in Microsoft Office tools (Word, Excel, Outlook, Access) and Electronic Medication Record systems (e.g. Vision, Instinct, VetStar); (4) Excellent communication and organizational skills.

Laboratory Services Assistant C: (1) High School Degree; (or equivalent) (2) Minimum 2-3 years of experience working with customer service (e.g. office, veterinary clinic) AND working in a clinical or biology laboratory AND working with horses in a professional setting (e.g., stud farm, veterinary clinic, racetrack); (3) proficient in Microsoft Office tools (Word, Excel, Outlook, Access), Electronic Medication Record systems (e.g. Vision, Instinct, VetStar), and university shipping and financial systems (e.g. eShip Global, Ben Buys, Bank credit card system); (4) Excellent communication and organizational skills; (5) Certification as Laboratory Animal Research Coordinator (LARC).

Job Location - City, State

Kennett Square, Pennsylvania

Department / School

School of Veterinary Medicine

Pay Range

$16.60 - $22.88 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

* Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

* Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

* Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

* Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.

* Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

* Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

* Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

* University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.

* Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

* Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

* Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

* Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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